September 5, 2008

Williamsburg, Virginia

The Center for Legal

and Court Tecnology

Courtroom 21 Project

Join Voice Writer Innovations at The Center for Legal and Court Technology in Williamsburg, Virginia for coverage on realtime reporting and court technology, as well as at the Williamsburg Woodlands for a session on audio ingenuity.

Unveiled on September 13, 1993, the Courtroom 21 Project is an ongoing international demonstration and experimental effort which seeks to determine how technology can best improve all components of the legal system. It includes, in the College of William & Mary Law School's McGlothlin Courtroom, the world's most technologically advanced trial and appellate courtroom. A joint project of the Law School and the National Center for State Courts, the Courtroom 21 Project, "The Courtroom of the 21st Century Today," is a 1997 recipient of a Foundation for Improvement of Justice Award for its efforts to improve the administration of justice through technology. The Project includes two full-size traveling, high technology Courtroom 21 Portable Courtrooms, which are in great demand for professional conferences. The project is the world center for courtroom and related technology information and experimentation.

The Courtroom 21 Project has been covered by CNN, ABC, CBS, NBC, the Discovery Channel, and Court TV in addition to numerous newspapers-- including the Wall Street Journal, Washington Post, Christian Science Monitor, National Law Journal, and the Australian, and magazines such as the American Bar Association Journal and Trial. Most of the Chief Court Administrators and Chief Justices of the states have visited. In addition to the federal judges and court administrators who have toured the Courtroom, the Project has also hosted the Automation and Technology Committee of the United States Judicial Conference and Chief Justice Rehnquist and Justices O'Connor and Ginsburg. Project Staff members regularly make presentations at major national and international conferences and meetings. Numerous lawyers, including American Bar Association, state, and other professional association presidents and officers, and numerous members of the Department of Justice have also visited the Project. The Project has hosted meetings such as the Department of Justice's First Conference on the Use of Technology in Litigation and Investigations.

The Center for Legal and Court Technology (formerly the Courtroom 21 Project) is a non-profit entrepreneurial research, education, and consulting public service organization that seeks to improve the administration of justice through the use of appropriate technology.

Court-oriented, CLCT is a joint initiative of William & Mary Law School and the National Center for State Courts. CLCT works to assist courts, government agencies, law firms, law schools, judges, lawyers, court reporters, paralegals, legal technologists and other members of the legal professions. For more information on CLTC, visit their website at www.legaltechcenter.net.

VIEW VIDEO CLIP OF COURTROOM 21

AGENDA

SESSION I (CLTC, Courtroom 21) (5 Hours)

08:00 – 09:45 Realtime is a Specialty / Realtime, Marketing

09:45 – 10:00 Break

10:00 – 12:00 Courtroom Technology

12:00 – 01:00 Lunch (CLTC, North Wing Faculty Room)

01:00 – 02:00 Realtime is a Specialty / Educating Your Client, The Future

02:00 – 02:30 Break

SESSION II (Woodlands Hotel & Suites) (5 Hours)

02:30 – 04:30 Audio Ingenuity / Microphones

04:30 – 04:45 Break

04:45 – 06:15 Audio Ingenuity / Recorders

06:15 – 06:30 Break

06:30 – 08:15 Audio Ingenuity / Radio Frequency Interference (RFI)

REALTIME IS A SPECIALTY

By Mary Ann Payonk

FIRST, WHY STRIVE FOR REALTIME AT ALL?

• Who benefits FIRST from realtime? (Answer: The reporter, always.)

• How adopting realtime principles will make your job easier, your work product better.

• So if "the way we've always done things" has worked so well for us for so many years, why do

something that's extremely stressful and requires a great deal of training and skill?

• List the benefits for reporters in setting their sights on realtime.

GETTING GOOD AT REALTIME

• What IS "good realtime"? (A simple test: Would you pay for your OWN realtime?)

• Tricks of your trade (Voice and machine are similar).

• Important: It's a matter of CONTROL; THEM, not you!

• Can we REALLY get them to care about the record? Yes. And realtime puts it right in front of them!

NOW THAT YOU’RE GOOD AT REALTIME

• Commoditization and other dangerous trends: What's one to do?

• Who is your competition? Narrow the field by specializing in realtime.

• Stop leaving money on the table (have extra equipment).

• Reporters who specialize work smarter, not harder.

• Experts in any field never stop learning and getting better.

• Even in the world of realtime, there are levels of greatness. Aim for the top.

MARKETING YOUR SERVICES

• First: You must have something to sell. Is your realtime good enough to SELL?

• It's not what you SAY you can do, it's what you CAN do (deliver on the promise).

• Great expectations: Why you MUST keep your promises to your clients.

• "I can do something they can't!" Why specialization in a niche market is a great business plan.

• With excellent realtime skills, you compete on quality, not price.

• Let's change our vocabulary, from "LiveNote' to "realtime", from "dirty disk" to "rough draft".

EDUCATING YOUR CLIENTS

• Don't "sell" realtime; use realtime to educate your clients.

• How effective use of realtime will give an attorney "the edge" over his competition.

• Why command of technology is critical in litigation, especially when THE OTHER SIDE is using

every available technology to their best advantage.

• YOU must be able to give them a quick tutorial on realtime browsing software.

• LiveNote is just one of many choices for realtime browsing software, some which are absolutely

f-r-e-e.

• How to schedule realtime to ensure an excellent reporter.

• Responsible Realtime: Why using realtime can be more cost-effective than rough drafts or

expedited transcripts.

• Why quality matters when it comes to realtime.

THE FUTURE

• Don't speak too soon! You'll be amazed at some predictions of the past that have since proved to

be very, very wrong. M.A. has said, I'll NEVER use a computer! I'll NEVER be able to edit from the

writer! I could NEVER do realtime! I'll NEVER let someone watch me write!

• The future is up to YOU!

COURTROOM TECHNOLOGY

By Fred Lederer

The Center for Legal and Court Technology exists to learn how technology can best assist the courts, lawyers, law firms, and government legal agencies in the pursuit of justice. It is designed to permit trials with multiple remote appearances, electronically presented evidence, and web-published court records.

The Courtroom has a wide variety of differing technologies, including all available major court record systems, evidence presentation technologies, assistive and foreign language interpretation technologies and critical infrastructure technologies.

Presentations customarily include specific hardware and software demonstrations, as well as discussion of the legal and pragmatic implications of use of the given technologies.

AUDIO INGENUITY

By Dorraine Stanley

MICROPHONES

Discover the differences in microphones―dynamic, condenser, phantom power, omnidirectional and unidirectional―and which is best suited for your environment. Learn what to look for when shopping for a microphone, as well as expand your knowledge of splitters, adapters, and mono versus stereo. Audio of various microphones will be played for sound quality comparisons at distances of 1, 5, 10, and 20 feet.

RECORDING DEVICES

Learn the varieties of recorders―analog and digital, primary and backup―and compare their functions, features, and costs. Convert your stereo backup recorder to 2-track, learn about mixers, sampling rates, file extensions and how to convert them, as well as what equipment is required to gain a clear recording of telephone depositions.

RADIO FREQUENCY INTERFERENCE

Is cell phone interference making its way into your audio recording? Are your cables shielded? Gain an understanding of radio frequency interference (RFI), what causes it and how to combat it.

ADDITIONAL INFORMATION

LOCATION

Session I, Realtime is a Specialty, and Courtroom Technology, will be held at The Center for Legal and Court Technology located at 613 S. Henry Street, Williamsburg, Virginia.

The Center for Legal and Court Technology

Session II, Audio Engenuity, will be held at the Williamsburg Woodlands Hotel & Suites located at 105 Visitor Center Drive, Williamsburg, Virginia, located 1.5 miles from The Center for Legal and Court Technology.

Doogwood Conference Room

Photo, courtesy of The Colonial Williamsburg Foundation

For a map and directions from The Center for Legal and Court Technology to Williamsburg Woodlands Hotel & Suites, click the map below.

LUNCH

Lunch is included in the cost of the seminar and will be catered by Squires Everyday Gourmet and served on location in the CLTC North Wing Faculty Room.

AFTERNOON BREAKS

The early afternoon break will consist of cookies, brownies, sodas, and coffee. The late afternoon break will be served at the Woodland’s to include Garlic-Infused, Slow-Roasted Steam Ship Beef Au Jus, served with petite cocktail rolls and creamy horseradish.

HOTEL ACCOMMODATIONS

Williamsburg Woodlands Hotel & Stuites, 105 Visitor Center Drive, Williamsburg, Virginia.

Standard: (2) double beds: $109.00 plus tax

King/Suite: (1) king bed and (1) queen pull out sofa: $139.00 plus tax

For overnight reservations, please call The Williamsburg Woodlands Hotel & Suites at

800-261-9530 between the hours of 8:30 am to 5:00 pm.

Photo, courtesy of The Colonial Williamsburg Foundation